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BMLT Workflow creates a quick way for members to update meeting information from a front facing form on WordPress.
This plugin was developed to support automation of meeting adds/changes/deletes. NA Home Group members can provide information on new meetings, updates to meetings and removal of meetings through your Service area website, using this plug in. For trusted servants, there is now one place that you can see submitted requests and action them, without data reentry into the BMLT Root Server admin console.
Using this plug-in, Administrators can quickly and easily make changes to BMLT meeting data by approving or denying meeting change submissions from NA members. Admins have the ability to request specific meeting data needed to keep the BMLT accurate, showing most up to date meeting information on the service areas website.
BMLT Workflow can be downloaded from the following link:
The above link directs to a webpage that also includes installation instructions and a change log detailing updates applied to the plugin over time.
Source code can be found here: https://github.com/bmlt-enabled/bmlt-workflow
The easiest way to install BMLT Workflow in your WordPress website is to search BMLT Workflow in the keyword Search on your plugins screen in WordPress and click the Install Now button.
Those are the only necessary steps you need to take to begin to use BMLT Workflow on your site. However, there are some more settings you may want to take a look at and adjust.
For each meeting submission, the person filling out the form will receive an email acknowledging that their submission was received and also listing the information that was submitted.
You can edit this email in the BMLT Workflow settings.
You probably do NOT want to remove the content below the horizontal rule in the template. That content is what specifically gets the data that was submitted and includes it in the email.
The following settings are explained within the configuration window of the plugin. Your service body may want to discuss how these interact with your existing workflow.
Auto Geocoding Root Server Settings
Email From Address
Google Maps Key
Default for close meeting submission ( unpublish or delete)
Trusted servants can delete submissions ( True or False )
Remove Virtual Meeting details when venue is changed to “face to face”
Optional form fields
Field Service Office configuration ( aka Service Office )
To implement BMLT Workflow on your site, just enter the shortcode [bmltwf-meeting-update-form] into a new or existing WordPress page.
When a submission is entered by an NA member through your area website, the trusted servant will receive an email. On the plug-in menu, click Workflow Submissions. From here you can approve or deny any submissions entered.
You can also use the ‘Quick Edit’ function to modify the meeting submission before it is saved to BMLT. This allows you to make minor changes to correct errors before it is added to the main meeting list.
To use the QuickEdit feature, select the meeting from the list and click the QuickEdit button at the top of the submission list.
This opens the QuickEdit window. The changes that were submitted to existing meeting information will be highlighted in the window. If you edit any of the information, that field will get highlighted as well.
This is helpful if a Location name is misspelled, or if people commonly use a nickname for a facility instead of the real name (ie… Brownstone church instead of Trinity Church).
Once you edit the necessary information, click Save and then you can either Accept or Reject the submission as you regularly would.
When approving or rejecting a meeting submission, you can add a message back to the person who submitted the form.
After clicking either the Approve or Reject button, a message window will pop up allowing you to type your message.
Below are some common issues you can run into while installing, configuring, updating, or maintaining BMLT Workflow. Possible solutions to these issues are provided. If you are experiencing an issue that is not addressed in this section, you can find help here.
This will allow a faster process and potentially more accurate for added,edited and removal of meeting information.
Yes. Access to the workflow plugin is provided by WordPress. You can add users to your wordpress installation and then assign them to a particular service body. When a submission is received all users assigned to that service body will receive a notification via email that a new submission has been received.
You can have as many WordPress users per service body as you need, and you can also have the same WordPress user associated with multiple service bodies. These users can be entirely distinct from users within BMLT, so you don’t have to give full BMLT access to allow management of meetings via the plugin.
