For meetings that were previously face-to-face but are now providing a virtual option, it is our recommendation that BMLT administrators fill in the new “Virtual Meeting Link” and “Phone Meeting Dial-in Number” fields, and then assign the VM and TC formats. When the face-to-face meeting reopens, the TC format should be removed. If the meeting decides to remove its virtual option upon reopening, the VM format should also be removed.
For meetings that are temporarily closed and do not have a virtual option, it is fine to either unpublish the meeting or assign the TC format. Unpublishing will remove the meeting from meeting lists entirely, while the TC format keeps the meeting in the list, but clearly marks it as being Temporarily Closed.
For meetings that have never had a physical meeting place, but are still location-centric, assign the VM format. Additionally, it is important to provide some geographic information for such meetings in the Root Server. For example, if the virtual meeting primarily provides services to members in Seattle, just enter “Seattle, WA” for the city and state, leaving all of its other location fields empty.